Privacy policy
At Thea Meulenberg Casting, we respect your privacy and are committed to protecting your personal data. We process personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable privacy legislation.
This Privacy Policy explains what personal data we collect, why we collect it, how we use and protect it, when we may share it, how long we retain it and what rights you have.
Who is responsible for your personal data?
Thea Meulenberg Casting is responsible for processing the personal data described in this Privacy Policy.
If you have any questions about how we process your personal data or wish to exercise your privacy rights, please contact us at [email protected].
Personal data we process
The personal data we process depends on how you interact with us.
Talents
If you apply to or are represented by Thea Meulenberg Casting, we may process information such as:
- Full name and address
- Contact details, including telephone number and email address
- Date of birth
- Height, shoe size and clothing size
- Physical characteristics and appearance information relevant to casting
- Language and nationality information where relevant to casting
- Professional information, skills and experience
- Recent photographs
- Video, showreel and self-tape material
- Information relating to castings, assignments, availability and bookings
For children, we may also process information provided by a parent or legal guardian where necessary for the application, representation or assignment.
We use this information to manage your talent profile, assess your suitability for casting opportunities, present you to clients where appropriate and manage castings, bookings and assignments.
Clients, production companies, advertising agencies and photographers
If you work with Thea Meulenberg Casting as a client, production company, advertising agency, photographer or other professional contact, we may process:
- Name and company information
- Contact details
- Correspondence and information relating to projects
- Booking and contractual information
- Invoice and payment information, including bank details where necessary
We use this information to communicate with you, manage projects and agreements, arrange bookings and fulfil our contractual and administrative obligations.
Website visitors
When you visit our website, certain technical information may be processed, depending on the services and cookies used on the website. This may include information such as your IP address, browser type, device information and information about how you use the website.
We use this information to operate, secure and improve our website and, where applicable, to understand how visitors use our website.
Why do we process personal data?
Depending on the situation, we process personal data for purposes including:
- Managing talent applications and profiles
- Selecting and presenting suitable talent for casting opportunities
- Organising castings, self-tapes and bookings
- Communicating with talents, clients and production partners
- Managing contracts, assignments and payments
- Meeting legal and administrative obligations
- Maintaining the security and functionality of our systems and website
- Improving our website and services
We only process personal data when we have a valid legal basis under the GDPR. Depending on the circumstances, this may include performing a contract, taking steps at your request before entering into a contract, complying with a legal obligation, pursuing our legitimate interests or obtaining your consent where consent is required.
Sharing personal data with clients and other third parties
As a casting agency, sharing relevant talent information with clients and production partners is an essential part of our service.
Where appropriate for a casting or assignment, we may share relevant information such as your name, photographs, professional information, skills, measurements, language abilities, availability and other casting-related information with clients, production companies, advertising agencies, photographers or other parties involved in the production.
We only share information that is relevant and necessary for the particular purpose.
We may also share personal data with service providers who process data on our behalf, such as IT, hosting, email, cloud storage, casting and administrative service providers. These parties are required to process personal data in accordance with applicable privacy and security requirements.
We do not sell your personal data to third parties for their own commercial marketing purposes.
International data transfers
Some of our clients, production partners or service providers may be located outside the European Economic Area (EEA).
If personal data is transferred outside the EEA, we ensure that the transfer takes place in accordance with the GDPR and that an appropriate legal mechanism and safeguards are used where required.
Depending on the destination and circumstances, this may include an adequacy decision, Standard Contractual Clauses or another lawful transfer mechanism.
Photographs, videos and self-tapes
Photographs, videos, showreels and self-tapes form an important part of commercial casting. We may process and share this material where necessary to assess and present talent for casting opportunities and assignments.
We take care to share material only for relevant professional purposes and with parties who have a legitimate need to receive it.
Cookies and Google Analytics 4
Our website uses functional cookies that are necessary for the website to operate properly.
We also use Google Analytics 4 (GA4) to understand how visitors use our website and to improve its content and functionality. GA4 is only activated after you have given consent through our cookie consent banner. If you do not give consent, GA4 is not activated and analytics cookies are not placed.
You can withdraw or change your cookie consent at any time through our cookie settings.
Data security
We take appropriate technical and organisational measures to protect personal data against loss, unauthorised access, alteration, disclosure or other unlawful processing.
Access to personal data is limited to authorised persons who need the information for their work. Employees and relevant service providers are subject to confidentiality obligations where appropriate.
We regularly review our systems and security measures and take reasonable steps to keep them up to date.
Data minimisation and retention
We aim to collect and process only the personal data that is relevant and necessary for the purposes described in this Privacy Policy.
We retain personal data only for as long as necessary for the relevant purpose, taking into account contractual, legal, administrative and operational requirements.
Different categories of personal data may therefore be retained for different periods. Where personal data is no longer required and there is no legal or other legitimate reason to retain it, we will delete or anonymise it.
Your privacy rights
Under the GDPR, you have various rights regarding your personal data. Depending on the circumstances, these include the right to:
- Request access to the personal data we hold about you
- Request correction of inaccurate or incomplete personal data
- Request deletion of your personal data
- Request restriction of processing in certain circumstances
- Object to certain types of processing
- Receive your personal data in a structured, commonly used and machine-readable format where the right to data portability applies
- Withdraw consent where processing is based on your consent
These rights are subject to the conditions and exceptions provided by the GDPR and other applicable legislation.
To exercise your rights, please contact us at [email protected].
We will normally respond to your request within one month. If your request is complex or if we receive a large number of requests, this period may be extended where permitted by law. If this happens, we will inform you.
Data breaches
We take appropriate measures to prevent personal data breaches. If a personal data breach occurs, we will assess the incident and take the measures required under applicable GDPR rules, including notifying the Dutch Data Protection Authority and affected individuals where legally required.
Complaints
If you have concerns about how we process your personal data, we encourage you to contact us first so that we can try to resolve the issue.
You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), the supervisory authority responsible for GDPR compliance in the Netherlands.
Contact
If you have questions about this Privacy Policy, wish to exercise your privacy rights or have concerns about the processing of your personal data, please contact us at [email protected].
You can also find our current contact information on the Thea Meulenberg Casting website.
Changes to this privacy policy
We may update this Privacy Policy from time to time, for example when our services, processing activities or applicable legislation change.
The latest version will always be published on our website.
Last updated: 10 August 2026