General booking conditions

Thea Meulenberg Casting
Registered in Amsterdam, The Netherlands
Chamber of Commerce number: 78572746
These General Booking Conditions apply to all agreements between Thea Meulenberg Casting and third parties (the Client) concerning the casting and booking of actors, models, presenters and other talent (the Talent) represented or supplied by Thea Meulenberg Casting.
Unless otherwise agreed in writing, these General Booking Conditions form part of every booking agreement. Any deviation from these conditions is valid only if confirmed in writing by Thea Meulenberg Casting.

 1. Applicability of these General Booking Conditions

These General Booking Conditions apply to all bookings, options, casting assignments and related services provided by Thea Meulenberg Casting.
The Client may not make separate agreements with Talent concerning fees, usage rights, exclusivity or other contractual matters relating to a booking without the prior written approval of Thea Meulenberg Casting.
These General Booking Conditions take precedence over the Client's own general terms and conditions unless otherwise expressly agreed in writing.

2. Booking confirmation

A booking is confirmed when the Client or its authorised representative requests Thea Meulenberg Casting to book specific Talent and the booking is accepted by Thea Meulenberg Casting.
A booking confirmation, email confirmation, invoice or booking agreement may specify the agreed rates, working hours, usage rights, territory, duration, exclusivity and other applicable conditions. These specifications form part of the booking agreement.
Talent retains the right to decline a booking unless otherwise agreed in writing.

3. Rates and agency fees

Talent rates are provided by Thea Meulenberg Casting based on the specific assignment.
Unless otherwise agreed, quoted Talent rates exclude agency fees, casting or research fees and VAT.
Additional fees may apply depending on the production, working hours, travel, usage, territory, exclusivity or other requirements of the assignment.

4. Standard working rates

Standard Talent rates are based on the agreed working hours.
Working time and travel time are calculated in accordance with the applicable booking agreement and are rounded up to the nearest half hour where applicable.

Half-day

A half-day consists of:

Full-day

A full-day consists of:
Additional fees may apply where the agreed working hours are exceeded.

5. Surcharges and additional fees

Additional fees or surcharges may apply for:
The applicable fees are agreed for each assignment.

6. Buy-outs and usage rights

Usage rights are agreed separately for each booking and may depend on the:
The Client may only use material featuring Talent within the agreed media, territory and period.
Any additional, extended or renewed usage requires prior agreement with Thea Meulenberg Casting and may result in additional usage fees or buy-out fees.

7. Travel and travel expenses

For international assignments, travel days may be charged at 50% of the agreed day rate unless otherwise agreed.
For assignments requiring Talent to travel outside their city of residence, the Client is responsible for the agreed travel expenses.
Where applicable, travel expenses are calculated from the Talent's home to the work location at the applicable mileage rate or based on second-class public transport costs.
For child Talent under 15 years of age, reasonable travel expenses for one accompanying parent or guardian may also apply.

8. Exclusivity

If the Client requires Talent to be exclusive to a product, brand, service or category, this must be agreed before the booking is confirmed.
Exclusivity may relate to:
The scope, duration and fee for exclusivity must be confirmed in writing by Thea Meulenberg Casting.

9. Use in additional countries or territories

The Client may not use material featuring Talent outside the agreed territory or territories without prior written approval from Thea Meulenberg Casting.
Additional territories may require an additional buy-out or usage fee.

10. Extended or renewed use

Material may only be used for the agreed period and purposes.
If the Client wishes to continue using material after the agreed usage period, a new usage agreement and applicable fee must be agreed before the extended use begins.
Unauthorised continued use may result in additional charges.

11. Options

The Client may place Talent on option for a specified date or period.
An option indicates that the Client is considering Talent for the assignment. It does not constitute a confirmed booking.
Unless otherwise agreed, an option must be confirmed at least two working days before the booking date. For international bookings, the confirmation period is three working days.
If an option is not confirmed within the agreed period, Thea Meulenberg Casting may release the Talent from the option.

12. Cancellations

Cancellation fees depend on the timing and circumstances of the cancellation.
Unless otherwise agreed:
For multi-day bookings, the applicable cancellation period may correspond to the length of the booking.
For bookings specifically agreed as “nice weather” bookings, the first cancellation may be free of charge if this arrangement was agreed at the time of booking. Subsequent cancellations may incur cancellation fees.
Different cancellation terms may apply where agreed in writing.

13. Use of photographs, video and other material

The Client may only use material featuring Talent for the purposes, media, territory and duration agreed in the booking.
Usage rights are granted only after the agreed fees have been paid in full, unless otherwise agreed in writing.
Any additional or extended use requires prior agreement and may result in additional usage fees.

14. Payment

Invoices issued by Thea Meulenberg Casting are payable within 30 days unless otherwise agreed.
If an invoice remains unpaid after the payment term, interest and reasonable collection or legal costs may be charged in accordance with applicable law and the agreed payment terms.
Unless otherwise agreed, Thea Meulenberg Casting is not obliged to pay Talent until the Client has fulfilled its payment obligations.

15. Liability

Thea Meulenberg Casting will make reasonable efforts to provide the agreed Talent for a booking.
Thea Meulenberg Casting is not liable for losses resulting from circumstances beyond its reasonable control, including Talent being unable to attend or perform due to unforeseen circumstances.
Where a problem arises, Thea Meulenberg Casting will make reasonable efforts to find an appropriate solution.

16. Complaints

Any complaint concerning Talent's performance or a booking must be reported to Thea Meulenberg Casting as soon as reasonably possible and, where possible, within 24 hours of the relevant incident.
The Client must provide sufficient information and supporting evidence where applicable.
If the Client wishes to make a claim concerning Talent's performance, the Client should notify Thea Meulenberg Casting before taking further action concerning the Talent.

17. Force majeure

Neither Thea Meulenberg Casting nor the Client is liable for a failure or delay in performing an obligation where this is caused by circumstances beyond reasonable control.
This may include, but is not limited to, natural disasters, strikes, government measures, war, pandemics, transport disruption or other circumstances that make performance impossible or unreasonable.
In such circumstances, the parties will consult with each other regarding alternative arrangements, postponement or cancellation.

18. Data protection and privacy

Thea Meulenberg Casting processes personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR).
The Client may only use personal information concerning Talent for purposes connected with the agreed assignment and may not disclose or use such information for unrelated purposes.
Thea Meulenberg Casting may retain booking and related records where necessary for contractual, administrative, legal or regulatory purposes.
For more information, please refer to our GDPR and Privacy Policy.

19. Confidentiality

The Client and Thea Meulenberg Casting must treat confidential information obtained in connection with a booking as confidential.
This may include scripts, casting briefs, campaign information, unreleased material, fees, business information and other information that is not publicly available.
The Client must ensure that confidential information concerning Talent and the production is handled appropriately.

20. Health and safety

The Client is responsible for providing a safe working environment and for complying with applicable health and safety requirements at the production location.
The Client must ensure that appropriate measures and insurance are in place for the production.
Thea Meulenberg Casting reserves the right to decline or withdraw Talent from an assignment where it reasonably considers the working conditions to be unsafe or inappropriate.

Children on set

Children must always be accompanied by a parent, legal guardian or another adult designated by the parent or guardian.
The Client is responsible for ensuring that the production environment is safe, appropriate and child-friendly, and that all applicable requirements concerning children working in productions are met.
Thea Meulenberg Casting reserves the right to decline or withdraw Talent from an assignment where it reasonably considers the working conditions to be unsafe or inappropriate.

21. Non-solicitation

Unless otherwise agreed in writing, the Client may not directly engage, employ or contract Talent introduced through Thea Meulenberg Casting for a separate project outside the agency without the prior written agreement of Thea Meulenberg Casting.
This restriction applies during the booking and for 12 months following the conclusion of the relevant assignment.
Any direct engagement outside Thea Meulenberg Casting must be agreed with the agency in advance.

22. Intellectual property and usage

Intellectual property rights in photographs, video, scripts, campaign materials and other production materials remain with the respective rights holders unless otherwise agreed in writing.
The Client's right to use material featuring Talent is limited to the usage rights agreed in the booking.
Any use outside the agreed scope requires prior agreement and may result in additional fees.

23. Diversity and inclusion

Thea Meulenberg Casting is committed to inclusive and diverse commercial casting.
Clients are expected to conduct casting, booking and production processes in accordance with applicable equality and anti-discrimination laws.

24. Governing law and jurisdiction

These General Booking Conditions and agreements with Thea Meulenberg Casting are governed by Dutch law.
Any disputes arising from or relating to an agreement with Thea Meulenberg Casting will be submitted to the competent court in Amsterdam, unless mandatory law provides otherwise.

Last updated: August 2026
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